Workers Compensation Florida Rates 2019

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Volatility in Workers Compensation Florida Rates 2019 Continues

This year the Workers Compensation Florida Rates 2019 are moving in a positive direction for small business owners. The Florida Insurance Commissioner, David Altmaier, has approved a revised workers compensation rate filing of 13.9 % decrease.  According to Altmaier, ‘The rate increase amounts to approximately $454 million in savings for employers’. This is especially good news because the Florida Workers Compensation System has been in flux for the past few years.

Workers Compensation Florida Rates

Why have the Workers Compensation Florida Rates 2019 Been in Flux?

This decrease comes after an increase for Workers Compensation Florida Rates 2018. There have been several years of instability within the workers compensation system in Florida. In 2017 there was an increase of 14.5%.  This increase was attributed to two state Supreme Court decisions that have put the system in flux. Those two cases were – Castellanos v. Next Door Company and Westphal v. City of St. Petersburg.

In the Castellanos Case an injured employee sued and the case was taken all the way to the state supreme court. The supreme court ruling was ruled invalid because it limited the ability of an injured worker to get reasonable amount in judgments for attorneys fees. Basically the ruling meant judges no longer had to stick to strict guidelines when ruling on workers compensation cases.

In the Westphal Case, there was a rule that was challenged that a 104-week statutory limitation on temporary total disability benefits is unconstitutional. The court ruled this portion of the law unconstitutional because it denied injured workers proper access to the courts. The Florida Supreme Court extended this period to a 260-week limitation. This 260-week limit is more in line with states throughout the country.

These two court cases caused the initial increase in workers comp premium throughout the state of Florida. Since this increase there have been three decreases every six months. Those decreases were in November of 2017 for 9.5%, in May of 2018 1.8%, and this 13.9% decrease set to go in to effect January of 2019. These decreases have contributed to the volatility of Workers Compensation Florida Rates.  For the time being, 2019 will be a year when small businesses will benefit from lower rates on workers comp premium for the time being.

Workers Compensation issues for Medical and Dental Offices

4 Tips for Medical and Dental Offices to Smoothly interact with their Insurance Company.

Medical and Dental Offices have unique risks that differ depending upon the location, size, and scope of the business. Because of these unique risks, a business in this industry needs an insurance agent and insurance carrier that are prepared to address these unique risks. As a Small Business Owner of Medical and Dental Offices, you more than likely know the importance of adequate insurance. Your clients carry health care insurance coverage so they can receive the treatment from your business without jeopardizing their personal finances. As a Small Business Owner, it is wise to also properly protect the investment you make into your business. Here are four Tips for securing adequate insurance coverage and saving on premium.

Medical and Dental Offices

 Take your time to Purchase Insurance for your Medical and Dental Offices

Medical and Dental Offices are unique and they have unique risks. Some offices are for general practice physicians. Other offices offer sports medicine, chiropractic services, or physical therapy. Still other offices offer dental or orthodontic services. No matter what type of medical service your business offers, it is important to insure the business properly. Purchasing Insurance is not a wise time to rush through a decision. Carve out an adequate amount of time to prepare for and talk to your independent insurance agent.

Keep Open Lines of Communication with your Insurance Carrier

When you are establishing a new relationship with an insurance agent, it is important to take an adequate amount of time to talk about the day to day operations of your business. They can help you understand risks you may not have realized that you face. Also, They can only make a recommendation about insurance coverage based upon the information you give them about your business. The more information they have about your business and the more information you give them about what type of coverage you prefer, the more likely they are to provide the type of coverage that is best for your business.

Partner with an Independent Insurance Agent when purchasing Insurance for Medical and Dental Offices

There are several reasons why partnering with an Independent Insurance Agent is always the best way to go about securing the best insurance coverage for Medical and Dental Offices.

  • An Independent Agent Works for You
  • An Independent Agent gives you choice
  • An Independent Agent can be your advocate
  • An Independent Agent can save you time and money

An Independent Insurance Agent is a true middle man between you, the business owner, and the insurance carrier you are purchasing coverage. In some industries, eliminating the middle man is a good way to cut costs. In the insurance industry, that is not always a wise decision. An independent insurance agent can give your business choice when it comes to choosing coverage, where as a captive agent can offer you the coverage of one or a select few carriers. This will save you money because the independent agent forces carriers to compete for your business. They can also save you time because they shop insurance so you don’t have to. Finally, an independent insurance agent can be your advocate when you have to file a claim. It is important to keep them in the loop when you have a claim because they can negotiate on your behalf if the carrier is not living up to their end of the bargain. They can also be an advocate when you renew coverage at the end of a year when you had several or a sever claim.

Talk about Safety

As the owner of the business and the lead physician within Medical and Dental Offices, Doctors set the tone for the other employees within a business. If you focus on safety, the rest of the staff will follow suit. Because of the nature of the business, cleanliness is important to all aspects of your business. This is important to not only take care of your patients, but also to keep a healthy staff. Your business cannot operate without a healthy staff. Focusing on safety in all aspects of the business will keep your employees safe, cut down on the frequency and severity of insurance claims, and can contribute to a lower insurance premium over time.

 

Business Liability Category: Health Care Providers

SIC Business Insurance Codes:

  • 8011: Offices and Clinics of Doctors of Medicine
  • 8042: Offices and Clinics of Optometrists
  • 8031: Offices and Clinics of Osteopathy
  • 8021: Offices and Clinics of Dentists

NAICS Liability Classifications:

  • 621111: Office of Physicians (Non Mental Health)
  • 621320: Office of Optometrists
  • 621320: Office of Dentists
  • 621498: All Other Outpatient Care Centers
  • 621330: Office of Mental Health Practitioners
  • 621399: Office of Other Health Practitioners

Business ISO General Liability:

  • 66561: Medical Office

Common Workers Compensation Class Codes:

  • 8832: Doctors, Physicians and Office Staff

4 Ways Going Green Can Help Your Small Business

Whether it is cutting costs or saving on workers Comp insurance. A business benefits from Going Green.

Going Green is a buzz word used by the environmental movement to encourage individuals and businesses to make decisions with the environment in mind. What many people and businesses fail to understand is that the steps towards a green business are also steps that can save your business money. Whether it means using less paper by going completely digital or saving on energy by installing compact fluorescent light bulbs, going green almost always saves a business money. Here are three ways your business can Go Green and three ways your business can benefit from Going Green.

Going Green

How can your business Go Green

Buy Secondhand Furniture

Many startups are cash strapped. Because of a lack of cash, many businesses are buying on price when they look to get furniture for their office. In many instances, new furniture is cheaper up front. The price is because much of this new furniture is made to be disposable. Cheaply built furniture will not last long and may cause your business to suffer a workers comp claim when an employee has to go to the doctor because of a poorly fitting work station. Your business can avoid the cost of a Workers’ Compensation issue by purchasing sturdy secondhand office furniture.

Use Energy Star Certified Products

ENERGY STAR is the government-backed symbol for energy efficiency. It provides simple, credible, and unbiased info consumers and businesses can rely on to make well-informed decisions about their business. Many things around the office waste energy meaning a huge portion of the electric and gas bill your business uses each month goes to wasted energy usage. Energy Star products can reduce this significantly.  Below are some examples of how your business is wasting energy and how Energy Star Products can help.

Some examples:

  • Qualified refrigerators are at least 15% more efficient than the minimum federal efficiency standard.
  • Qualified TVs consume 3 watts or less when switched off, compared to a standard TV, which consumes almost 6 watts on average.
  • Office equipment that qualifies automatically enters a low-power “sleep” mode after a period of inactivity.
  • Qualified light bulbs (CFLs) use two-thirds less energy than a standard incandescent bulb and must meet additional operating and reliability guidelines.
  • Qualified furnaces offer a rating of 90% AFUE or greater, which is about 15% more efficient than the minimum federal efficiency standard.

Instead of wasting money, consider purchasing Energy Star products and the additional savings could make it easier for your business to afford many other things needed to expand your business.

Upgrade Your Lights

Switching to compact fluorescent light (CFL) bulbs is an easy upgrade that can reduce your risk of a Workers Comp Claim. On top of benefiting the health of your employees CFL’s last 3-25% longer than traditional light bulbs. This means your business does not have to replace the light bulbs as frequently. Also, according to energy.gov, CFL’s use 25-80% less energy depending upon the type of light you decide to use.  

How can Going Green Benefit my Business?

Employee Morale

Going Green does not only benefit your businesses bottom line, it can also benefit your employees. Companies with a good environmental record tend to have more committed and motivated employees. This is because it fosters positive feelings amongst the staff and from customers. Getting employees involved in company wide green initiatives can boost morale and give the employees a feeling the health and well-being of themselves, the business, and the community as being taken seriously by your business.

Build Goodwill in your community through Green Marketing Awareness

If your business makes a change within your business with Going Green in mind, this is a great opportunity to promote this action and gets some positive press for your business at the same time. This can broaden support for your company within the community, and have an impact on the companies bottom line.

Improved Worker Health

Most actions a business takes when going green have a direct impact on the health and well-being of the employees at the facility. When your business uses better lighting, the employees have less stress in their day to day lives dealing with eye issues. When the business installs an air quality filtration system, it not only helps the business, but it helps the health of the employee by them breathing in better air. These employees will in turn be more healthy, miss less time due to illness and have a higher sense of morale simply from better health.

 

National Safety Month

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What are you doing to make your business safe during National Safety Month?

June is National Safety Month. It is being promoted by the National Safety Council and OSHA. National Safety Month focuses on reducing leading causes of injury and death at work, on the road and in our homes and communities. Some areas the National Safety Council have found to be places of concern throughout the workforce include: fatigue, workplace violence, driving, slips, trips, and falls; as well as drugs in the workplace, over-exertion, and ergonomics. In honor of national safety month here are some tips to help your business deal with each of these risks.

June is National Safety Month

Fatigue

Fatigue is a very serious problem for many small businesses, especially for businesses that have employees doing physical work. Adults need seven to nine hours of sleep each day to reach peak performance, but nearly one-third report averaging less than six hours. It is not your place as an employer to monitor the amount of sleep employees get when they are away from work, but it is important to talk about being fresh and alert when on the job. The effects of fatigue are far-reaching and can have an adverse impact in all areas of our lives. It is not too drastic to send an employee home for the day because of fatigue, especially when that employee is putting them self or other employees at risk. In some situations, sending an employee home is just the message a manager needs to send in order to get the entire workforce to take fatigue and workplace safety serious.

Workplace Violence

Each year more than two million people report being a victim of workplace violence. Most of the violence that occurs in the workplace falls in to one of four categories; criminal intent, customer/client, worker-on-worker and personal relationship. No matter what type of business you own or operate, workplace violence is something you need to prepare for and not tolerate in any way shape or form.

Driving

Driving is one risk that will cause your insurance premium to rise as much as any risk your business might face. Businesses that have employees who drive as part of their work tend to have more frequent insurance claims and those claims tend to be more severe in nature. Most of the claims result from some form of distracted driving. Distracted driving is an enormous killer on the roads today and there are three main types of distracted driving; manual, visual, and cognitive distractions.

Slips, Trips, and Falls

Slips, Trips, and Falls occur most often in businesses that have a lot of exposure to the open public. Bars and restaurants are a prime example of a business that is exposed to a large amount of slips, trips, and falls. There are several steps you and your business can take to limit the frequency and severity of injuries.

Drugs in the Workplace

According to the Surgeon General, nearly 21 million Americans are living with a substance use disorder.  The same study showed that three-quarters of these people are employed and they miss 50% more time than employees without a substance abuse disorder. Construction, entertainment, recreation and food service sectors have twice the national average of drug abuse in the workplace while industries with a higher percentage of women or older adults had a two-thirds lower rate of substance abuse. No matter what industry you operate in or the age of your workforce, your business more than likely will have to deal with drug use in the workplace. Having a plan in place for how you plan to communicate with and support all employees involved in a drug use situation will positively impact your business.

 

5 Tips for Lawncare and Landscaping Companies

Purchasing commercial insurance is a very important aspect of any lawncare or landscaping business. Properly protecting the business may mean the difference between the long-term success or failure of the business. Partnering with an experienced insurance professional is the first step towards securing the ultimate insurance package. For most businesses, time is precious. If your time is precious, partnering with an independent insurance agent is a great way for you to get multiple quotes from multiple carriers with little work on your end. Most independent agencies partner with 10 or more insurance carriers. This allows the independent agent to get quotes from multiple carriers instead of you have to call each one individually. An Independent agent shops for insurance so you don’t have to. Those independent agencies can also give your business insight about the carriers that they may not be able to divulge to you if they work for only one company. Here are four tips to help a business owner prepare for the next time they have to renew commercial insurance.

Make sure you are classified properly

There are more than 700 classification codes that differentiate businesses within similar industries. The lawn care and landscaping industry has as many as nine different classification codes. Some codes are for businesses that only cut grass. Another code is for a business that install sod and other shrubbery.  Another code is for businesses that have employees who climb high into a tree with a chainsaw to cut off limbs while in the air. Each classification code has a different level of risk and they pay a different amount for insurance premium. If your business is classified improperly it can cost you an enormous amount in unneeded premium payments.

Consider Alternative Payment Options

Pay as You Go Workers Compensation Insurance Programs offer businesses the ability to pay premium in real-time based upon the amount of payroll from the previous month. A traditional workers comp policy requires a business to pay premium based on an estimate of the payroll from the previous year or the previous three years. For a landscaping business, man hours can fluctuate enormously from year to year. This may cause your business to over pay throughout the year for unnecessary premium. This discrepancy is usually fixed during the end of term audit, but even if you get a refund you still have had cash-flow tied up in premium throughout the year. This money is tied up in insurance premium instead of allowing the business to spend this money on more immediate business needs.

Implement a Safety Program

Safety programs are a great thing to implement in to any business for a number of reasons. First and foremost, a safety program is the right thing to do for the employees of the business. In the lawncare and landscaping industry, healthy employees are productive employees.  Making sure your employees are safe will keep the employees happy and healthy, but it will also save your business immensely. Safety program will contribute to less injured employees. Less injured employees means less insurance claims. Less frequent and less severe insurance claims means a better experience modification rating and this rating is the number one thing a business has control over to keep the cost of insurance low.

Include a Return-to-Work Plan in your Safety Program

Including a return-to-work plan inside of a businesses safety program will contribute immensely to a positive experience modification rating. This is because when a business has a injured employee, limiting the amount of time the injured employee is away from work will limit the amount the insurance company has to pay for lost wages. Also, humans are creatures of habit. When an employee is injured they are taken out of their normal routine. The longer the injured employee stays away from the job, the more time they have to create new habits. The longer an employee stays away from work, the more likely they are to be on long term disability. This is the type of claim that can have disastrous effects on your experience modification rating. Getting your employees back on the job, even in a limited capacity, drastically increases the likelihood they will return to full=time employment. Talking with your managers and key employees about ways to get injured workers back on the job and back in to the company culture can have huge effects on employee morale.

Pay as You Go Workers Compensation Insurance

5 industries that can benefit from Pay as You Go

Pay as You Go Workers Compensation Insurance is a unique payment option for paying for Pay as You Go Workers Comp Premium. The program allows businesses to get coverage in place at a significantly lower amount up-front. This can benefit cash-strapped businesses that needs this money to spend on more pressing business needs. It also allows businesses to pay premium each month in real-time based upon the previous months payroll. This allows seasonal businesses to pay a majority of their yearly premium during the busy season when the business has cash on hand while allowing the business to pay less for premium during the slow months when cash-flow may be more difficult to come by.

 

 

pay as you go workers compensation insurance

Lawncare and Landscaping

The lawncare and landscaping industry tends to be seasonal in nature depending upon where the business is located. In most climates, the busy season in this industry lasts 4 to 6 months out of the year. A pay as you go workers compensation insurance policy will allow your business to pay premium in real-time based on the previous months payroll. This will allow the business to pay a lower amount for premium during the slower months when cash-flow is lower and pay the bulk of the premium for the year during the busy season when cash is plenty.

Resorts

Resorts are the ultimate seasonal business. Regardless of whether the resort is located in a tropical climate like Florida or an arctic climate like Aspen, Colorado; the majority of the money made for the resort is made during a small amount of the year. Most resorts may have as many as 500 employees on payroll during the peak season, but may get as lean as 50 employees during other parts of the year. This is one of the perfect types of businesses to benefit from pay as you go workers compensation insurance.

Farming

For most areas of the country there is one growing season for most farm businesses. In some areas the climate is ideal for 2 or 3 growing season and some farms are able to grow some crops in the colder months like Winter Wheat, but most farms experience one growing season per year. This means the farm business has a portion of their year where they will have a significantly larger staff on payroll. This allows the business to pay more during a portion of the year when they are busy and less during another part of the year when work is slow. It also allows businesses to pay for their premium more accurately than a traditional workers comp policy that is based upon an estimated payroll from the previous year or three years.

Ice Cream or Snow Cone Shops

Ice Cream or Snow Cone Shops tend to be seasonal and small revenue businesses. Many do not have enough cash on hand at the beginning of the season to pay for a quarter or a third of the total premium in one lump-sum payment. For these types of businesses pay as you go workers compensation insurance can be the perfect remedy to get coverage in place to start up the Summer Season.

Construction

Construction is not as seasonal as other businesses, but there are definitely high and low seasons involved in the trade. Many businesses get paid in a lump-sum when the job is finished. This can make it difficult to pay premium when business is slow or you have a project that is long-term. Depending upon how the business structures their payments, their may be extended time periods when the business does not bring in much revenue. Pay as you go can help the business owner to know how much they have to pay for premium each month and gives them the ability to cut hours when they are running low on cash.

Snow Removal

Snow removal businesses are obviously only located in certain areas of the country and only operate at certain times of the year. Even in Alaska, snow does not accumulate in Summer. For this reason, most snow removal businesses only collect revenue during the colder months of the year. These businesses are also heavily dependent upon the weather. With a traditional workers comp policy, the premium payments are based off of an estimated payroll from the previous year or a number of years. In this industry the man hours can be dramatically different from year to year. Pay as you go workers compensation insurance is perfect for businesses like this.

 

 

Restaurants: 5 Ways to Save

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5 Ways to Save When Purchasing Workers Comp Coverage for your Restaurant.

Restaurant Small Businesses need to find any and every way to save money in order to free up cash for the most important business needs. This is especially important when it comes to purchasing and managing workers compensation insurance. Here are 4 tips to help you get the best out of your policy at the best price.

Partner with an independent insurance agent

Partnering with an independent insurance agent can be very beneficial for your restaurant. It will save you an enormous amount of time because they can do the shopping around for you. This can also help you get better coverage at a better price because the person doing the shopping around is an experienced insurance professional. This tactic can help you immensely the next time you are looking to purchase workers compensation insurance for restaurants.

Make safety a priority

As the owner of the business, the key benchmarks of the business start with you. If you put an emphasis on safety and talk about it a lot, the more likely that focus will foster throughout management and the staff of your restaurant. Restaurants tend to have a higher amount of insurance claims, both in terms of frequency and severity. The main reason for this is because of the amount of contact employees have with the public and the amount of time employees are physically on their feet. Because of these facts, making safety a priority is important to the long term health of your restaurant business.

Adequate signage

Slips, trips, and falls are common. Make it standard operating procedure for your employees to make sure tripping hazards are well-marked throughout your facility. This can make a huge difference in the frequency of injuries both your employees and patrons experience.

Chose Pay as You Go

Many restaurants are cash-strapped because of the seasonal nature of the restaurant industries. Certain times of year tend to be slower than the busy periods. Especially if you operate in an area that depends on tourists for a majority of your clientele. The Pay as You Go Option can help your business by allowing you to pay your premium monthly based on the real-time payroll from the previous month. This can help you get through the slow times much easier.

5 Benefits of Pay as You Go Workers Compensation

Lowers Up-Front Costs

When businesses choose the Pay as You Go Method for Workers Compensation Coverage, it allows them to get coverage in place at a drastically lower amount than with a traditional policy. This is because with a traditional policy, a large payment is required up front just to get coverage in place. This amount is usually one third of the total policy. Depending upon the size of your business, this payment can be substantial. The rest of the premium is paid in monthly payments over the last nine months of the term. For a Pay as You Go Policy, the amount to get coverage in place is commonly as little as a few hundred dollars. The is an enormous benefit of Pay as You Go Workers Compensation.

Frees up Cash

Another great benefit of Pay as You Go Workers Compensation is less up front cost to get coverage in place.  This lower fee frees up cash for your business that can be used on other more urgent business matters. Also, the fact that payments are made in real-time reduces the likelihood of over or underpaying premium throughout the year. This means during your end of year audit, you are much less likely to owe additional premium. That is additional cash that can again be used on other business needs.

Increases Payment Accuracy

Accuracy is crucial to the success of any business. This is especially true in relation to your insurance payments. For many businesses, commercial insurance is one of if not their largest business expense. Pay as You Go Workers Compensation allows a business to partner with a payroll company to pay their insurance premium each month based upon the actual hours their employees worked the previous month. This benefit of Pay as You Go prevents the business from overpaying or underpaying throughout the year and having a surprise  during the end of term audit.

Reduces Mid-Term Audits

Not only does Pay as You Go Billing allow businesses to more accurately pay what they owe each month, free up cash, and lower up-front costs; it also reduces the likelihood of a mid-term audit. These audits can be timely for your business and can take several employees away from their day-today tasks. Because the payments are done in real time and are more accurate, they reduce the need for mid-term audits and shorten the amount of time needed for an end of term audit.

Allows the Business to Budget more effectively

Because the insurance premiums are paid in real-time based upon the previous months payroll and not on an estimate of last years payroll, Pay as You Go Workers Compensation allows businesses to more accurately budget other business needs. This is because payrolls fluctuate from year to year and with a traditional workers comp policy the premium is an estimate based upon the previous years payroll.  Many businesses have payrolls that fluctuate from year to year and even month to month, based upon a lot of factors. If your business is one of these, the Pay as You Go Option may be ideal for your business to get your budgeting as accurate as possible.

Pay as You Go Workers Compensation

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Pay as You Go Workers’ Compensation Insurance is designed to allow business owner’s to pay their insurance premium’s monthly instead of in one lump sum. In many cases this can help business owner’s free up cash their business so desperately needs for other more urgent expenses. If you are a business owner who is cash-strapped or you manage a business that is seasonal, a Pay as You Go Option may be just what your business needs.

Pay as You Go

How is Pay as You Go different?

With a traditional Workers’ Compensation Insurance Policy, employers have to estimate their annual payroll and pay 25% of that total for a workers comp deposit. This is typically followed by 3 – 6 monthly installments to the insurance company in order to make up the difference of the premium. If you are a small employer in a less risky class code like clerical, office or a small retail business; your cash-flow may not be impacted by this payment all that much.  If you are in a more risky classification code or your payroll is large, than this 25% payment can be significant. It can cause your cash-flow to be tied up in insurance premium instead of on more immediate business needs like inventory.

How does Pay as You Go Benefit a Business? 

Pay as You Go Workers’ Compensation benefits employers in three main ways:

  1. It allows businesses to pay their premium monthly instead of in one large payment.
  2. It can free up cash flow for more immediate business needs.
  3. It may prevent mid-term audits because both payroll and premiums are calculated monthly instead of yearly.
Monthly Payments

Pay as You Go Workers’ Compensation Insurance Coverage benefits businesses by allowing them to pay premium monthly based on payroll instead of having to pay a 25% up front payment based on premium. In many cases, this is a great option for seasonal businesses like construction, farming or landscaping. These industries sometimes have a hard time forecasting payroll because of the weather and many other factors. If your business deals with these types of issues than Pay Go may be a great option for you and your business.

Frees up Cash

Another benefit of Pay as You Go Workers’ Compensation Insurance is that it frees up cash flow for more immediate business needs. With a traditional Workers Comp policy typically twenty five percent of the premium is due all at once. This is an estimate of your payroll and may be significantly different than your current payroll. This can cause your initial payment to be more or less than what it should be. Now this typically gets ironed out during the end of term payroll, but it still causes your business to either over pay or under pay your premium on the front end.

Prevents Audits

Business owner’s benefit from Pay Go Workers’ Compensation Coverage because it can  prevent audits from happening more frequently than are necessary. An end of term audit still happens, but Pay Go prevents audits from happening mid-term.  With the monthly payment format there is less risk of over or underpaying the premium.

Winter Driving Safety Tips

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Every Winter when temperatures dip and snow and ice begin to come down, businesses are forced to make hard decisions about when and how they will have their employees operating motor vehicles.  In some parts of the country, not driving in icy conditions is simply not an option. Unless the business can deal with minimal operations for an extended portion of the Winter. For that reason, it is extremely important to prepare your staff to deal with the risks your business faces out on the roads.  Here are several tips to help you get to where your going safe and sound.

 

Adequately Maintain your Vehicles

Proper maintenance should be done to all vehicles in the fall before the temperatures drop. Having a mechanic on staff or a dependable mechanic that you trust is important. This mechanic should be able to help you determine how much anti-freeze your vehicles need for the conditions you face in your area, whether you need to switch to winter tires and if you need to keep chains available for the vehicles you use.

Have a few staff members monitoring the Weather

Keeping an eye on the weather forecast is important during the Winter Months.  It is important to have more than one employee who is responsible for monitoring the conditions and for them to know what conditions are simply too treacherous for your staff to be out in their vehicles. It is important to have more than one employee responsible for this activity because employees call in sick, go on vacation and leave your organization. it is important not to be stuck in a situation where you are not available and the staff does not know who is in charge of monitoring the conditions.

Drive Slowly

The only way to drive safely on ice is to go slow. Having four wheel drive vehicles may help your staff get out of a ditch after they have run off the road, but it will not prevent slipping on ice. Driving slowly and giving yourself plenty of distance is always the best way to drive when you are dealing with snow and ice.

Procedures for when an Employee is Stuck

When an employee is stuck somewhere for some reason, it is beneficial for them to have a Winter Safety Kit in the vehicle with them. Many sporting goods stores have most of the supplies you may need to keep handy. An emergency sleeping bag or at least a blanket should be available. Some snacks and bottled water are a good idea as well. A shovel, an ice scraper and other tools may be beneficial to help get them out of many situations.

Stay Home

The best way to prevent having to use any of these tips is to stay off the roads and do not drive unless you absolutely have to.